PRINCE 2 Exam1

Welcome to your PRINCE 2 Exam1

Which is a benefit of using PRINCE2?

Enables the management of projects as well as of 'business as usual' activities

Can be tailored by leaving out elements of the method for some projects

Can be applied to any type of project

Avoids the need to involve corporate or programme management

Which does NOT reflect the PRINCE2 principle of continued business justification?

There must be a justifiable reason for starting a project

If a project is no longer forecast to deliver a financial benefit, it should be stopped.

If a project can no longer be justified, it should be stopped

Which is a responsibility of a risk owner?

Identify risks to the project that might occur in their department

Own and authorize the use of the risk budget to fund risk responses

Manage, monitor and control all aspects of an assigned risk

Determine project risk appetite

Which is assumed to be a supplier's responsibility in the PRINCE2 customer/supplier environment?

Specify the desired result

Provide the resources and skills to deliver the desired result

Pay for the project

Specify the benefits of the project

Identify the missing word in the following sentence. The guiding obligations and good practices which determine whether the project is genuinely being managed using PRINCE2 form the [ ? ] of the method.

Principles

Themes

Processes

Techniques

Which is assumed to be a customer's responsibility in the PRINCE2 customer/supplier environment?

Specify the desired result

Provide the resources and skills to deliver the desired result

Ensure the technical integrity of a project

Develop a project's products

Identify the missing words in the following sentence. A project is [ ? ] organization that is created for the purpose of delivering business products.

a corporate

a temporary

an external

a technical

Which is a purpose of the Quality theme?

Establish how the project will ensure that all products created meet their requirements

Establish quality assurance to maintain the quality management system

Identify all the products of the project to ensure the scope has been adequately defined

Determine the communication needs of the organization's quality assurance function

Which is NOT considered when defining risk tolerance?

A Project Board's attitude towards risk taking

The allocated risk budget

An organization's risk appetite

The amount of risk a Project Board considers acceptable

Which is a benefit of using PRINCE2?

Is a method specifically designed for technical projects

Provides for the efficient and economic use of management time

Includes many of the proven planning techniques, such as critical path analysis

Can be used to manage both projects and programmes

Which aspect of project performance must be managed to ensure the project's products are fit for purpose?

Benefits

Quality

Risk

Scope

Which is NOT included in the PRINCE2 definition of a project?

A project is a temporary organization

. A project's purpose is to deliver one or more business products

A project is part of 'business as usual'

A project is based on an agreed Business Case

Which is NOT one of the PRINCE2 integrated elements?

Tailoring PRINCE2 to the project environment

The processes

The products

The themes

Which characteristic distinguishes a project from regular business operations?

Produces benefits

Introduces business change

Manages stakeholders

Incurs cost

Which characteristic of a project reflects that there are different perspectives and motivations for customers and suppliers?

Change

Cross-functional

Unique

Risk

Which PRINCE2 principle is supported by the setting of tolerances for the three levels of plan?

Manage by stages

Manage by exception

Continued business justification

Learn from experience

Which role is responsible for creating Checkpoint Reports?

Senior Supplier

Team Manager

Change Authority

Project Support

Identify the missing words in the following sentence. A Project Manager agrees the [ ? ] with a Team Manager.

project cost tolerance

stage cost tolerance

Work Package cost tolerance

product cost tolerance

Which is a true statement about time-driven controls?

Time-driven controls are used for monitoring the progress of Work Packages and management stages

Time-driven controls take place when specific events happen

Time-driven controls are produced at the end of a stage

Exception Report is a time-driven control

Which of the following statements about lines of authority and reporting are true?

The Project Manager has day-to-day control for a management stage within the limits laid down by the Project Board.
If a Team Manager forecasts a deviation beyond Work Package tolerances, this should be referred to the Project Manager

Only 1 is true

Only 2 is true

Both 1 and 2 are true

Neither 1 or 2 are true

Which is a purpose of a Lessons Log?

Note any lessons that are raised in Checkpoint Reports

Record that corrective action is being taken

Escalate lessons to the Project Board

Raise improvements with Project Assurance

Which is a FALSE statement about technical stages?

Can overlap with other technical stages

Typified by the use a particular set of specialist skills

Include the Managing a Stage Boundary process activities

Can span more than one management stage

Which is a difference between management and technical stages?

Management stages require planning and technical stages do not

Technical stages can overlap and management stages cannot

Management stages deliver products and technical stages do not

Technical stages require resources and management stages do not

Which is a true statement about PRINCE2 event-driven controls?

Event-driven controls take place at predefined periodic intervals

Event-driven controls are produced at the frequency defined in a Work Package

Event-driven controls are used for decision making

Checkpoint Reports are event-driven controls

Who should use the information in a Lessons Report to refine, change and improve the standards within a quality management system?

Corporate group

Project Board

Project Assurance

Executive

Whose approval is needed to replace a Stage Plan with an Exception Plan?

Corporate or programme management

Project Board

Project Manager

Team Manager

How should the Team Manager report that tolerances are forecast to be exceeded?

Create an Exception Report

Create a Highlight Report

Raise an issue

Grant a concession

What product defines the reporting requirements between the Project Manager and Team Manager?

Project Brief

Product Description

Team Plan

Work Package

What theme provides all management levels within the project management team with mechanisms for monitoring and control?

Progress

Change

Organization

Quality

Which level of management uses the mechanisms established by the Progress theme to control any unacceptable deviations?

Only corporate or programme management

Only the Project Board

Only the Project Manager

All levels of management

Which is a task of product-based planning?

Identify activities and dependencies

Write the Project Product Description

Prepare the Work Packages

Produce Product Status Accounts

Which theme estimates the cost of delivering the project?

Business Case

Change

Plans

Progress

Identify the missing word(s) in the following sentence. PRINCE2 recommends three levels of [ ? ] to reflect the needs of the different levels of management involved in a project.

Management strategies

Plan

Stakeholder interests

Time-driven controls

Which is one of the three levels of plan in PRINCE2?

Benefits Review Plan

Programme Plan

Team Plan

Project Brief

Identify the missing words in the following sentence. A purpose of the Plans theme is to [ ? ] the project's plans.

define a coding system to provide a unique identifier for the products within

summarize the results of the quality activities performed on

provide a framework to design, develop and maintain

define the project benefits to be achieved by each of

What is the first task of product-based planning?

Produce the Initiation Stage Plan

Write the Project Product Description

Identify dependencies

Create the product breakdown structure

How many management stages should a PRINCE2 project consist of?

Start up stage, initiation stage and at least one other management stage to cover the remainder of the project

Start up stage, at least one other management stage to cover the remainder of the project and a closing stage

Initiation stage and at least one other management stage to cover the remainder of the project

Start up stage, initiation stage and a closing stage

What product would enable the Project Manager to review how a Work Package is performing against its cost tolerance?

Configuration Item Record

Quality Register

Highlight Report

Checkpoint Report

Which of the following statements about quality assurance and Project Assurance is true?

Project Assurance is the responsibility of the corporate organization; quality assurance is the responsibility of the Project Board

Project Assurance is independent of the Project; quality assurance is only independent of the Project Manager

Project Assurance may be delegated within a project; quality assurance must be undertaken by the Project Board

Project Assurance ensures compliance to standards within the project environment; quality assurance ensures compliance across the organization

Who carries out audits that are independent of the project?

Quality assurance

Project Assurance

Project Support

Project Manager

Identify the missing word in the following sentence. The risk response type [ ? ] can be used to respond to a threat and an opportunity.

Avoid

Reduce

Share

Transfer

How many tasks does the product-based planning technique describe?

One

Two

Three

Four

Which statement applies to Stage Plans?

Always have the same duration as the Project Plan

Are produced at the same time as the Project Initiation Documentation

Assist the Project Manager in the day-to-day running and control of the project

Provide a baseline against which the Project Board monitor overall progress

Which risk response type is appropriate to respond to an opportunity?

Accept

Fallback

Exploit

Transfer

Identify the missing word(s) in the following sentence. During a quality review meeting [ ? ] any identified defects.

a solution should be designed for

an issue should be created for

the agreed actions should be recorded for

the chair will approve the solution to

Which statement defines a risk?

A certain event occurring in the future that will have a negative impact on the project's objectives

An event that has already occurred that the Project Manager must deal with immediately

An uncertain event, or set of events that, should it or they occur, will have an effect on the achievement of objectives

An uncertain event, or set of events that, should it or they occur, will be automatically escalated to the Project Board for a response

Why is it crucial that the Project Product Description clearly defines acceptance methods?

Enables Project Assurance to authorize quality activities

Defines how all project products will be reviewed and approved

Provides confirmation that all project products have met their quality criteria

Which is a true statement about acceptance criteria?

Acceptance criteria are used to produce the customer's quality expectations

Acceptance criteria are less specific and precise than customer's quality expectations

Once agreed, acceptance criteria CANNOT be changed

Acceptance criteria should be agreed between the customer and the supplier

Which of the following statements about customer's quality expectations and acceptance criteria are true?

Customer's quality expectations form a specific and precise list of measurable criteria that a project product should meet in order to be acceptable to key stakeholders.
Acceptance criteria are often expressed in broad terms as a means to gain common understanding of general quality requirements.

Only 1 is true

Only 2 is true

Both 1 and 2 are true

Neither 1 or 2 are true

Which is part of quality control?

Document the project's acceptance criteria in the Project Product Description

Define the quality responsibilities of those involved in the production of the products

Produce quality records to show that the planned quality activities have been carried out

Maintain the corporate organization's quality management system

Which is part of quality control?

Undertake quality reviews

Write Product Descriptions

Provide assurance that the project is being conducted properly

Document the customer's quality expectations

Which statement about the quality review technique is FALSE?

It enables a check to be made on a product's fitness for purpose

It defines the quality responsibilities of the project team

It supports the management of future changes by providing a baseline for a product

It is used to gain wider acceptance of a product by involving key interested parties

Which is a purpose of a Project Product Description?

Records the costs and timescales for delivery of the project's final product

Shows the dependencies between the project's products to aid planning

Provides a list of all the products to be delivered by the project

Defines what the project must deliver in order to gain acceptance(

Identify the missing word(s) in the following sentence. The Quality theme provides a set of rules and procedures which ensure that the [ ? ] created meet(s) the needs of the business.

Controls

Products

Project managment Team

Stages

What is shown in a product breakdown structure?

Management stages, major products and control points

In which order the products should be created

The major products that are to be developed in a plan

The resources that are required to develop the products

Which product identifies the management stages and timescales of a project ?

Project Brief

Project Product Description

Project Plan

Initiation Stage Plan

Which is a purpose of an End Project Report?

Identify individuals or groups that need to be told that the project is coming to an end

Review how well the project performed against the Project Initiation Documentation used to authorize it

Identify individuals or groups that are responsible for measuring the expected benefits after the project has closed

Ensure that key project information is archived and made secure

Which statement about stages is true?

Management stages should be of the same duration

The use of technical stages is mandatory

The use of management stages is mandatory

Management stages are driven by specialist teams

Which is a recommended quality review team role?

Project Manager

Assurance

Chair

Producer

Which is a recommended quality review team role?

Project Manager

Assurance

Project Support

Administrator

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